Job Details
Administrative Secretary 1
2026-01-18 City of Renton, WA all cities,AK
Description:
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
ESSENTIAL FUNCTIONS:
For a complete job description click
PHYSICAL DEMANDS:
Selection Procedure
Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.
Accommodation: Individuals needing accommodation in the application, testing, or interview process may contact at least 2 days prior to the need.
Communication from the City of Renton: We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.
Recruitment Process: The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. Due to the anticipated high volume of applications, we will not be able to respond to individual requests regarding your application. You will be notified via email if you are not selected to move forward in the process.
Background Checks: At minimum, this position will be subject to a standard criminal background check and professional reference check. This position may require driving and if it does it would be subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position may be subject to a credit check, if the position handles cash or has access to specific sensitive financial information such as banking or social security information. This position may also requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position may be subject to a national fingerprint-based records check.
This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:
Medical/Dental/Vision Insurance
The City contributes 1% of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.
Life Insurance
Please see the City of Renton Benefits webpage for more information.
01
Please explain why you are interested in the Administrative Secretary 1 position with the City of Renton.
02
Do you have at least 3 years of increasingly responsible secretarial of administrative office experience? Your work history must show this information.
03
If you answered 'Yes' to the above question, please summarize your work experience in a professional office setting. List the name of the organization, number of years of service, and the main tasks/roles you were responsible for. If you answered 'No', write N/A.
04
Please select all the software or databases you have experience in.
05
For the software and database question above, please describe your level of experience for each area of selected. If you have experience in other relevant software that was not listed, you can describe that here.
06
Please rate your experience in excel or other similar software.*Low: Basic Functions/Charts*Medium: The above and Advanced Functions/Charts/Pivot Tables*High: All of the above and Macros/VBA, Array Formulas, Data Analysis
07
Please rate your computer proficiency with Microsoft PowerPoint.*Low: Creating Slides, changing fonts/colors/backgrounds*Medium: The above and creating slideshows*High: All of the above and customizing animated presentations, using transitions, and using tools to customize transition loops
08
Please rate your computer proficiency with Adobe Acrobat Professional or Standard.*Low: Open, view, print.* Medium: Above and Combining multiple documents, converting documents to PDF, rearranging pages, adding pages.* High: All of above and redacting, making PDF searchable, comparing to identify changes, creating PDFs
09
Please describe your experience editing and proofreading documents. What was your role and what types of documents would you review?
10
Please describe your experience processing invoices. What was your role/involvement?
11
The City performs criminal background and reference checks for all positions. In addition, some departments will require additional clearances for Administrative Secretary 1. Such as a credit check (for positions that require cash handling and/or access to sensitive financial information), fingerprint checks (for positions that require accessing areas that contain Criminal Justice Information Systems (CJIS) or driving check (for positions that require any driving). If offered the position you may be required to submit one or more of these additional checks. Please select all areas that you are willing to accept additional checks. *Note: For the current vacancies in the Community & Economic Development and Parks & Recreation departments the position may require driving at times so the position will be required to have a valid driver's license and pass a driving record check.
12
Please state your current driver's license status.
13
Please select all of the departments you are interested in working in as an Administrative Secretary 1.
14
Thank you for your interest in joining the City of Renton team. We have adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, such as candidates' names, contact information, etc. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. You must thoroughly complete the education section (if applicable to the qualifications of this position) and work experience section in chronological order. You must also provide a thorough response to each of the Supplemental Questions.Please make sure to submit a complete, detailed, and updated job application as described above without any personal identifiers included. Failure to do so may result in elimination from further consideration.Have you read and understood the information listed above?
Required Question
Salary : $68,928.00 - $84,012.00 Annually
Location : 1055 South Grady Way Renton WA 98057, WA
Job Type: AFSCME
Remote Employment: Flexible/Hybrid
Job Number: 26-00016
Department:CED - Economic Development
Opening Date: 01/16/2026
Closing Date: 2/2/2026 11:59 PM Pacific
Job Description
The City of Renton is currently recruiting for an experienced office professional to join our dynamic city and playa critical role in achieving the City's mission, vision and goals. As Administrative Secretary 1, you will support a team within one of the City departments in a variety of ways and coordinate with Department Administrators, Directors, Managers, and teams throughout the city in addition to regular interactions with external customers. A successful candidate will possess strong communication, customer service, and problem-solving skills, along with the ability to take initiative and have good judgement. Additionally, being organized with an attention to detail is important, asthe role requires multi-tasking and the ability to shift focus to meet deadlines.
This recruitment is to fill two existing vacancies. One existing vacancy in the Community & Economic Department (in the Economic Development division) and one existing vacancy in the Parks & Recreation department. This recruitment will also establish an eligibility list that may be used to fill other department Administrative Secretary 1 vacancies that may occur within the next 6 months.
2026 Annual Salary Range: $68,928 - $84,012
Telework Program
The City of Renton supports workers performing in a hybrid capacity (partial telework up to 2 day and in-office minimum of 3 days) where job responsibilities can be performed remotely. This position may be eligible for a telework arrangement, working certain days/times remotely, based on the operational needs of the City and specific Department. Regardless of job title or telework arrangement, City of Renton employees must reside in Washington State and within a reasonable distance to their worksite to respond to workplace reporting requirements.
Working for the City of Renton comes with an excellent benefits package, including:
- Deferred compensation with the City contributing 3% of the employee's salary.
- VEBA Plan with the City contributing 1% of the employee salary.
- Medical, dental, vision and life insurance at affordable rates.
- Paid leave for vacation, sick, eleven holidays and two "personal" holidays a year.
- State of Washington Department of Retirement Systems Public Employee Retirement System (PERS) plan enrollment.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
- Minimum 3 years of increasingly responsible administrative support experience.
- May require valid drivers' license.
- Successful passing of a required background check.
- Passing of a driving record check may be required.
- National fingerprint-based records check may be required.
- Credit check may be required.
ESSENTIAL FUNCTIONS:
- Plan and perform complex administrative office coordination; relieve supervisor of technical, clerical, and administrative duties.
- Create, prepare, process, and track a variety of contracts, correspondence, memos, reports, and other materials; edit and proofread documents for proper grammar and formatting standards. May process high volume of invoices and payments.
- Provide a variety of administrative support to include coordinating mailings, following up with impacted public and other business partners, processing applications and paperwork, and responding to inquiries.
- Maintain information on a variety of databases, systems, displays and websites; provide reports as needed.
- Answer telephones and emails; provide information and assistance to City staff and the public; take messages or refer calls to appropriate staff member, other City department, or public agencies.
- Organize and coordinate office functions, activities, and communications; assure efficient workflow and office operations.
- Maintain complex and comprehensive financial records and files pertaining to departmental expenditures, budget balances, investments, payroll, and operations; prepare status reports, charts, and graphs as requested.
- Prepare a variety of financial and narrative reports, records, and documentation as necessary. Assist in budget projection, preparation, appropriation, and control.
- Assist with the processing of grant applications and maintain records of applications and other program information.
- Operate a variety of business and office machines including, but not limited to, computers, applicable software, copiers, and calculator.
- Assist with development of new and improved systems and procedures because of new policies or directives or routine research and analysis; assist with implementation after securing approval.
- Provide excellent internal and external customer service; greet visitors, ascertain nature of business, and direct visitors to appropriate person.
- Train, schedule, and assign duties to clerical staff if appropriate; may supervise and evaluate the performance of assigned personnel; facilitate the accurate flow of information and work assignments.
- Attend a variety of meetings including staff, board, commission, and committee meetings and prepare meeting minutes as assigned.
- Attend and provide backup coverage as needed at city council meetings.
- May arrange travel schedule and reservations for staff.
- Assist in conducting a variety of studies involving programs, systems, operations, special needs, issues, or activities of an assigned department; research, analyze, and prepare recommendations or conclusions on assigned projects.
- Prepare and coordinate purchase of office supplies, equipment, and other expenditures.
- Provide staff support and administrative assistance to boards, commissions, and committees; prepare reports, agendas, correspondence, meeting minutes, and other materials as appropriate and according to decisions and approved actions.
- Prepare information on a variety of topics for dissemination to the public through the media, presentations, community meetings, and City literature; coordinate efforts with City departments, government agencies, and vendors.
- Participate on a variety of City committees, study groups, and task forces.
- Develop and prepare specifications for departmental projects, contracts, purchases, and equipment; research, prepare, and administer grants.
- Assist with public records requests under the direction of supervisor.
- Contribute to an environment of teamwork and respect.
- Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals.
- Participate in and help provide cross-training in processes as directed by management to ensure a well-rounded team for coverage purposes.
- Remain current with relevant technological advancements as it relates to field.
- Maintain regular, reliable, and punctual attendance.
- Perform other duties as assigned.
- May be assigned to support City priorities during emergencies.
For a complete job description click
PHYSICAL DEMANDS:
- Move throughout City facilities and buildings.
- Some positions may require driving to offsite locations to perform essential functions.
- Operate a computer and other office equipment.
- Communicate with City employees and residents.
- Work is performed in an office environment.
- Noise level in the office is moderately quiet.
- Work evening and/or weekend hours as needed. Night meetings may be required.
Selection Procedure
Please consider visiting the City of Renton's Career Center for more information about our hiring process, benefits and other useful information. The City of Renton embraces a diverse and inclusive workforce and prides itself on promoting collaboration and teamwork in a positive environment while providing high quality services to the community. For more information about the City of Renton, please visit the following website: Why Renton
The City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including candidates' names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the screening of applications. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. Please make sure to submit a complete, detailed, and updated job application.
Accommodation: Individuals needing accommodation in the application, testing, or interview process may contact at least 2 days prior to the need.
Communication from the City of Renton: We primarily communicate via e-mail during the application process. E-mails from rentonwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. We also communicate via text and encourage you to sign up for text alerts when completing your job application.
Recruitment Process: The screening process will include a review of minimum qualifications and applicants selected for an interview will be invited via email to self-schedule a time through the Government Jobs account. Due to the anticipated high volume of applications, we will not be able to respond to individual requests regarding your application. You will be notified via email if you are not selected to move forward in the process.
Background Checks: At minimum, this position will be subject to a standard criminal background check and professional reference check. This position may require driving and if it does it would be subject to a driving record check from the WA State Dept of Licensing (or other state equivalent). Driving records will be evaluated based on a points system depending on the infraction and severity. This position may be subject to a credit check, if the position handles cash or has access to specific sensitive financial information such as banking or social security information. This position may also requires accessing areas that contain Criminal Justice Information Systems (CJIS). For that reason, this position may be subject to a national fingerprint-based records check.
This position is represented by AFSCME, Local 2170, and the applicable benefits are as follows:
Medical/Dental/Vision Insurance
- Employees are offered a choice of medical/vision coverage through either Kaiser Permanente or the City's self-insured plan. Preferred Provider Option is available through the self-insured plan. Rates for both plans are available on the Benefit webpage. Please click on the link at the bottom of the page for details.
- The dental insurance plan covers services such as regular checkups, x-rays, fillings and crowns. Orthodontia coverage is also provided.
- The City contributes 3% of the employee's base wage rate into a deferred compensation retirement plan.
- Employees may also set aside a percentage of their earnings on a tax-deferred basis.
- Employees are enrolled in either the State of Washington Department of Retirement Systems Plan (PERS) or the Public Safety Employees' Retirement System (PSERS).
- The following position is required to be enrolled in PSERS*
- Probation Officer
- Both the employee and employer contribute to the plan.
The City contributes 1% of base pay into individual employee VEBA accounts, which can be used to pay out of pocket medical expenses.
Life Insurance
- A group term life insurance policy is provided to each employee at a value equivalent to the annual salary, up to $50,000.
- Each eligible dependent is also provided with a $1,000 policy. There is no cost to the employee.
- Optional supplemental insurance is available for employees and their dependents at group rates.
- Many employees are provided with a long term disability policy up to the equivalent of 60% of their salary.
- The City offers employees the opportunity to open two separate tax-free accounts through salary reduction. One account is to pay for expenses not covered by health insurance and the other account is for child care costs.
- Employees accrue vacation beginning with the first day of employment as follows: 12 days per year (0-5 years); 18 days per year (6-10 years); 21 days per year (11-15 years); 24 days per year (16-20 years); and 27 days per year (21+ years).
- Employees may access their vacation immediately.
- Upon employment, the employee receives a sick leave bank of 24 hours, with an additional 24 hours awarded after three months.
- Thereafter, sick leave accrues at the rate of four hours each pay period.
- A confidential counseling assessment and referral service is available without cost to employees and family members for help with personal, family or job-related problems.
- The City of Renton pays employees on the tenth and the twenty-fifth of each month (24 pay periods each year).
- The City recognizes eleven holidays and offers two "personal" holidays each calendar year for most employees, unless otherwise specified in a labor contract.
- Flexible work schedules are available in many departments.
- Unlimited free rides on various bus systems as well as various carpool and rideshare options are available for City employees.
Please see the City of Renton Benefits webpage for more information.
01
Please explain why you are interested in the Administrative Secretary 1 position with the City of Renton.
02
Do you have at least 3 years of increasingly responsible secretarial of administrative office experience? Your work history must show this information.
- Yes
- No
03
If you answered 'Yes' to the above question, please summarize your work experience in a professional office setting. List the name of the organization, number of years of service, and the main tasks/roles you were responsible for. If you answered 'No', write N/A.
04
Please select all the software or databases you have experience in.
- Microsoft Word
- Microsoft Outlook
- Microsoft Excel
- Microsoft Visio
- Microsoft PowerPoint
- Laserfiche
- Microsoft Teams
- Social Media Platforms
- None of the Above
05
For the software and database question above, please describe your level of experience for each area of selected. If you have experience in other relevant software that was not listed, you can describe that here.
06
Please rate your experience in excel or other similar software.*Low: Basic Functions/Charts*Medium: The above and Advanced Functions/Charts/Pivot Tables*High: All of the above and Macros/VBA, Array Formulas, Data Analysis
- None of the above
- Low
- Medium
- High
07
Please rate your computer proficiency with Microsoft PowerPoint.*Low: Creating Slides, changing fonts/colors/backgrounds*Medium: The above and creating slideshows*High: All of the above and customizing animated presentations, using transitions, and using tools to customize transition loops
- None of the above
- Low
- Medium
- High
08
Please rate your computer proficiency with Adobe Acrobat Professional or Standard.*Low: Open, view, print.* Medium: Above and Combining multiple documents, converting documents to PDF, rearranging pages, adding pages.* High: All of above and redacting, making PDF searchable, comparing to identify changes, creating PDFs
- No Experience
- Low
- Medium
- High
09
Please describe your experience editing and proofreading documents. What was your role and what types of documents would you review?
10
Please describe your experience processing invoices. What was your role/involvement?
11
The City performs criminal background and reference checks for all positions. In addition, some departments will require additional clearances for Administrative Secretary 1. Such as a credit check (for positions that require cash handling and/or access to sensitive financial information), fingerprint checks (for positions that require accessing areas that contain Criminal Justice Information Systems (CJIS) or driving check (for positions that require any driving). If offered the position you may be required to submit one or more of these additional checks. Please select all areas that you are willing to accept additional checks. *Note: For the current vacancies in the Community & Economic Development and Parks & Recreation departments the position may require driving at times so the position will be required to have a valid driver's license and pass a driving record check.
- Credit Check
- Driving Record Check
- Fingerprint Check
12
Please state your current driver's license status.
- I do not have a valid driver's license
- I have a valid driver's license in Washington state
- I have a valid driver's license in another location
13
Please select all of the departments you are interested in working in as an Administrative Secretary 1.
- Community & Economic Development
- Executive Services
- Finance
- Parks & Recreation
- Public Works
14
Thank you for your interest in joining the City of Renton team. We have adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, such as candidates' names, contact information, etc. For that reason, you will not have the ability to attach any documents to your application, including a cover letter or resume. You must thoroughly complete the education section (if applicable to the qualifications of this position) and work experience section in chronological order. You must also provide a thorough response to each of the Supplemental Questions.Please make sure to submit a complete, detailed, and updated job application as described above without any personal identifiers included. Failure to do so may result in elimination from further consideration.Have you read and understood the information listed above?
- Yes, I have read and understood the information listed above.
Required Question