Job Details

Description

POSITION TITLE: Office Administrator

DEPARTMENT: Molpus Woodlands Group

CATEGORY: Hourly, Non-Exempt

ESSENTIAL FUNCTIONS:

• Assist accounting department with local accounting needs as requested.

• Develop, distribute and maintain contracts as identified by field staff. Maintain insurance compliance for all contracts.

• Review and verify correctness of invoices prior to passing along to MWG management team for approval.

• Routes incoming calls and messages when necessary

• Performs as 1st point of contact for public; interaction with customer representatives

• Creates any needed data in the form of letters, memorandums, or reports

• Maintain office efficiency; maintain and replenish inventory, check stock to determine inventory levels, anticipate needed supplies and verify receipt of supply

• Control correspondences; process/distribute daily mail both incoming and outgoing

• Maintain office records; ensure effective transfer of files and records to storage according to retention schedules and policies

• Manage operation and maintenance of office equipment and communicate with service contractors as needed

• Handle catering needs for meetings, tours utilizing most cost-effective means

• Make travel arrangements, plane, rental cars and hotel accommodations for staff and visitors

• Coordinate deliveries and shipments

• Perform other related duties as required

• High School graduate with business/clerical training and knowledge of office administration

• Effective written, verbal and listening communication skills

• Strong interpersonal skills and effective organizational and time management skills; ability to handle several responsibilities simultaneously

• Attention to detail and high level of accuracy; ability to maintain a high level of accuracy in preparing and entering information

• Computer skills including the spreadsheet and word-processing programs, and e-mail at a highly proficient level

• Must be honest and trustworthy, be respectful, be flexible, and demonstrate sound work ethics as well as be a team player

• Health, Dental and Vision Insurance

• Paid Time Off

• Life, AD&D, and Short/Long-Term Disability Insurance

• 401(k) Match